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TREFOIL ACADEMY

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TREFOIL ACADEMY

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Trefoil Academy of Magery and Sorcery: The Summer Session (Payback) 2023

2023 Details

Date: July 9 - July 15, 2023
(7 days and 6 Nights)

Price: $349 (2023-2024 Girl Scouts)

  • Those who are not currently Girl Scout may attend after paying GS membership fee. You do not need to be actively affiliated with a troop. All councils welcomed!

Ages: 8 - 17 at the time of camp

Location: Camp Goodwill (Camp 1) In Dumfries, VA

Enrollment Status:
3/26 - 23 slots available out of 80

A creature from the shadow realm flees from the defending students. Best camp ever!

Description:

Due to the degree of the immersive experience, it is strongly recommended that you enjoy fantasy, solving mysteries, using your imagination to make-believe, and going on dungeon crawls.

This camp is a live-action role playing (LARP) experience. With LARPing, participants physically act and pretend to be their characters as they seek to achieve a series of goals within a fictional setting represented by the real world while make-believing with each other. Previous attendees have likened this to a real-life video game and/or immersive movie.

Students interacting in our potions lab. Best camp ever!

During the Summer Session term, your actions and decisions throughout the day will directly influence your journey during the week as well as the story to come for years down the road. Think of it as the ultimate choose-your-own-adventure. The interactive world is brimming with adventures to be had, villains/monsters to be battled, and mysteries to be solved.

Note:
  • Camp fee includes a patch, camp pictures, handmade wand, meals and snacks, lodgings, program activities, and more!
  • Due to the length of stay, this is not generally recommended as a first-time-away-from-home experience. No day tripping is allowed.
  • Guardians are responsible for transportation to and from camp.


How To Register

If you have any questions or encounter any problems, please reach out to Ash, the camp director. She is more than happy to help!

Instructions

Step 1: Log into GSVSC Camp Brain
If you have an existing account on GSVSC Camp Brain, you will be able to log in. If you forgot your password, there is a reset password option.

If you are new to GSVSC Camp brain, you will complete the fields of “New User Set Up” and create an account. It is located in the middle-right hand side of the screen.
Step 2: Please select “Trefoil Academy of Magery and Sorcery: The Summer Session (Payback)”.

Step 3: Please select “Tier 3: Open Enrollment”.

Step 4: Please complete the forms and go to your cart.

Step 5: GSVSC requires a minimum of a 10 dollar deposit to hold the slot. The deposit may be paid either by credit card or debit card. For those who are paying by credit card or debit card, the remaining balance is due by March 15th. As heads up, the system will allow for multiple payments.
While GSVSC HQ prefers payment via a credit card or debit card, it is understood not everyone is able to pay by that method. If you need to pay by check, please reach out to trefoilacademy@gmail.com asap for the check code.
Step 6: You will need to submit the cart and pay a min of $10 for the registration to go through. Once you check out of the cart, it will auto-send an invoice to trefoilacademy@gmail.com.

Scholarship/Financial Aid Opportunities

In order to access a scholarship or financial aid opporunity, the camp registration will need to be completed with a min of a $10 deposit.

Families are strongly encouraged to apply for financial assistance early because all GSVSC affiliated camps share the same pool of money.

Here is the Financial Assistance Instructions & Application.

The turnaround time is approximately two weeks. The guardian will be notified of financial assistance eligibility status and next steps. If awarded, the guardian will need to return to GSVSC Camp Brain to pay the remaining balance of summer camp registration fees to keep the slot.

FAQ

Please see the Registration FAQ to learn about the process and the answers to some common registration specific questions.

If you have any questions or encounter any problems, please reach out to Ash, the camp director. She is more than happy to help!

What Happens After You Register?

Once the invoice has been received, a confirmation & welcome email will be sent from Ash, the director.

It will contain a link to the student community center (your centralized hub for information/post enrollment forms + tracking sheet), your student ID number and more.

Refund and Cancellation Policy

Refund requests must be made in writing by the parent/guardian and must be received by the director, and the director will confirm the receipt. If you do not receive confirmation within 48 hours, please contact the director again.

  • More than two months before the event: 100% of what has been paid.
      This does not include any processing fees, GS membership fees, or unrecoverable program expenses. Refunds will not be issued for less than $5; after applicable processing fees.
  • Two to one month and a day before the event: 50% of what has been paid.
    • This does not include any processing fees, GS membership fees, or unrecoverable program expenses.
    • Refunds will not be issued for less than $5; after applicable processing fees.
  • One month or less before the event: 0% of what has been paid.
    • Failure to show or arriving after check-in has closed without alerting the director ahead of time may potentially result in the camper being classified as a no-show and having their slot offered to another camper on the waitlist. In the event that this happens, you will not receive a refund.
    • If your camper is sent home early for any reason, you will not be refunded. Please make sure your camper truly wishes to be there.
  • No refund will be offered in the event of inclement weather or loss of the site.
    • All reasonable attempts will be made to reschedule the camp within six months. There are possible limiting factors because the camp is staffed completely by unpaid volunteers and availability of the site.
    • The decision regarding the cancellation of the camp will be made by GSVSC CEO. It will be made with the safety of the GS members in mind and based on the conditions at the location.
  • No substitution or transfers of slots or Tier invitations is allowed.
This is a rough schedule of a typical day. The schedule is subject to changes.
Starting Ending Slimes 1 & 2 Slimes 3 & 4
8:00 AM 8:30 AM Students Get Up Students Get Up
8:30 AM 9:15 AM Breakfast Kapers
9:15 AM 10:00 AM Kapers Breakfast
10:10 AM 11:10 AM House Time House Time
11:10 AM 12:00 PM Activity 1 Activity 1
12:10 PM 12:55 PM Lunch Slime Mischief
12:55 PM 1:40 PM Slime Mischief Lunch
1:50 PM 2:40 PM Activity 2 Activity 2
2:40 PM 3:10 PM Activity 3 Activity 3
3:10 PM 3:40 PM Gathering W/ Snacks Gathering W/ Snacks
3:40 PM 5:40 PM Adventure Time:
Dungeon Crawling
Adventure Time:
Dungeon Crawling
5:50 PM 6:35 PM Dinner Free Time
6:35 PM 7:20 PM Free Time Dinner
7:25 PM 8:05 PM Evening Activity | Slime Time Evening Activity | Slime Time
8:10 PM 8:40 PM Showers Showers
8:40 PM 9:00 PM Slime Night time Routine Slime Night time Routine
As you journey through your day, you will have the ability to learn new spells, craft various items that will aid you, and raise your character stats. Remember to keep your wits about you! There are surprises, twists, and mysteries around every corner in this interactive universe. As you journey through your day, you will have the ability to learn new spells, craft various items that will aid you, and raise your character stats. Remember to keep your wits about you! There are surprises, twists, and mysteries around every corner in this interactive universe.

Arrival Day

The Sorting Ceremony & Houses

Individuals will be sorted into one of four houses:

There will still be a house competition this year because house members will be assigned to different Crunchy Slimes based on one's relative age.

Houses will have a dedicated house period each day. This is to provide time for the house to bond and carry on their traditions.

Towers in each Crunchy Slime will be grouped by houses as much as possible.

Houses will also have a house community board in the Great Hall where they can leave messages for each other.

Students will also get to see some of their other house mates in other slimes during meals while evening activities are with the entire camp.

The units, Crunchy Slime aka Slimes, will be organized by relative age. There will be members of all four houses present and buddy requests made through the camper preference survey will be honored as much as reasonably possible.

At the academy, we believe that actions have consequences, and inaction is an action. Because this is an interactive universe, it seems only fair to allow the decisions of one slime to directly impact the other slimes and as well as the level of difficulty of their objectives. These impacts can be both positive and negative. For example, taking care of a patrolling set of Westgaards could make it easier for another slime to be successful on a stealth mission. Failing to notify another slime of a discovered hidden pit could result in that slime falling into a pit.

Furthermore, slimes will be able and encourage to chatter to each other via walkie talkie. You will be able to eat meals with another slime, and evening activities are with the entire camp.

A Typical Day

Students swimming in the creek!

You have been accepted into Trefoil Academy of Magery and Sorcery for Gifted Young Mages. Students from around the world flock to Trefoil Academy to receive specialized training in a wide range of subjects beyond what is normally found in their wizarding schools back home. Are you ready to begin your advanced instruction in the magical arts?

Each day tells a chapter in a story. After hearing the story introduction for an activity, the slime will have a chance to vote as a team on the level of the difficulty that they would like to try. The level of difficulty does alter the objectives as well as the possible rewards if the team is successful. The outcomes of their efforts will then impact the next activity, unlock new opportunities for other slimes, the dungeon crawl for that day as well as Friday's. The success counter resets each day. The day builds up to a dungeon crawl, which can be done via tabletop or LARPing.

Slimes will not necessarily have the exact same activities. Activities will be tailored by age and interest. This is why we request that camper preference surveys be turned in as soon as possible.

Students participate in decoding clues!

Each Crunchy Slime (aka unit) is being lead by a dedicated set of faculty members. However, one of them is guilty of a terrible crime. It is up to you to figure out who the villian is in this who-dunnit mystery.

To learn more, please visit:

A dungeon crawl is when a group of adventurers navigates a maze-like environment. They battle various monsters, loot any treasures they may find, and seek to achieve a particular objective. An adventure may use any object that is on them. This can be a protective amulet that was made during an elective or even the flashlight that was in their day bag.

Students participate in a dungeon crawl!

Furthermore, there are two implementation styles of dungeon crawls. You will have an opportunity to select your preferred style when completing your student parchment forms. The implementation styles are:

  • Tabletop Roleplay: The adventure is played out with tokens that represent each of the characters and a map. The players sit around the map.
  • Live Action Roleplay: The adventure plays out in the environment. The players serve as their character tokens. They act out their character’s movements and choices.

Students participate in a dungeon crawl! You will be able to indicate your preferences along with your skill level in your student parchments.

New or relatively inexperienced to dungeon crawling? Please do not worry! We all were brand new at one point or another. We teach.

To help get you started before the Summer Session begins, please check out:

  • - a resource to help guide you on character development, learning about the universe, and everything you will be able to do in this magical world.
Each night, there is a different exciting evening activity to be enjoyed. Students participate in the talent show!

Evening activities are currently planned be with the entire camp.

There are also optional evening activities that are offered. These activities are not recommended if you do not like being scared. (You will be able to sign up for them when you are completing your student parchments. The early sign up allows us to create fright groups and schedule a time for the adventure in advance.)

  • Enter-If-You-Dare (Haunted House & Trail)
  • Wands-At-The-Ready
Westgaards are the academy's villians!

You are about to step into a live-action roleplaying experience. Live-action roleplay (LARP) is where participants physically act out and pretend as their characters. The participants work together to seek to achieve a series of goals within a fictional setting represented by the real world while make-believing with each other.

During the Summer Session term, your actions and decisions throughout the day will directly influence your journey during the week as well as the story to come for years down the road. Think of it as the ultimate choose-your-own-adventure.

Trefoil Academy of Magery and Sorcery exists in an alternate Harry Potter universe. (The reason we do a recreation rather a reenactment is that it is hard to go on the ultimate adventure if you already know the outcome.) Are you ready for an adventure that is full of mysteries, plot twists, epic battles, and an ultimate showdown between good versus evil?

This Year's Story

Our story finds the academy in some truly dire straits. We are being framed for a crime that they did not commit. (No really. We are innocent. Trust us.) The International Confederacy of Magery (ICM) is normally an honorable and respectable organization. However, they are now threatening to rip up our academy’s charter and disband us permanently if we do not return the accuser’s stolen property, the Heru Cipher, by a certain deadline. To make matters even worse, our accuser is our long-time nefarious nemesis, the Westgaard Bloodline. They have wanted to see the academy destroyed for quite some time.

Did a member of the faculty go rogue? What really happened to the missing cipher? What is really going on with the ICM? Furthermore, it has historically never been a good idea to give the Westgaards something they were after . . . but our charter is on the line. How are we going to figure our way out of this one? The academy’s future lies in your hands. Are you up to the task?

It is important to use one's environment to one's advantage!

Learn More

While "Story" & "Universe" sections on our wiki are being updated and reorganize for ease of use, the
Trefoil Academy Wikipedia may still be access. Students will be notified when the updates are complete.

This year, we will be over at Camp Goodwill (Camp 1) in Dumfries, VA. It is on the same street as Camp 4. While it is also a historic site, the dorms were built in the 1980's compared to 1920's. Updated pictures will be available on the brain.

Crunchy Slime's Living Quarters

Comfortable and clean living quarters await

Each Crunchy Slime (Slime) will be assigned to a particular zone.

Each zone has:

  • A bathroom with hot showers, flushing toilets, and electricity
  • An indoor Arts & Crafts/Meeting space with an outdoor patio.
  • 7 dorm buildings called Towers
Each tower has:
  • Each tower will sleep approximately 4 students total.
  • There are four cots with comfortable mattresses. Linens or pillows are not provided.
  • If a staff member is not sleeping in the tower, they will be next door.
  • Gear storage consists of a compact closet and space under the cots. Hangers are not provided.

Because Slimes are organized by age, we will strive to group the individual towers by the respective houses as much as possible. Regardless, each student will receive house decorations to put up in their tower to show their house pride.

What Former Students Thought About Living With A House:

The bed is so comfortable! Is there any way I could take the mattress home with me? It is better than the one at my house! - Former Student

I loved my bed, and my bed loved me. - Former Student

I loved not having to walk too far if I needed to use the bathroom at night. - Former Student

4 houses but one academy. We are tight-knit academy, and I love the other houses. It was nice to have our own space though where we could just be our silly selves and yeet the night away. - Former Student

My wing was very cozy. I wasn’t sleeping on top of other people but I still felt close. - Former Student

I wish I could spend the whole week hanging out in my house. That was how cool it was. - Former Student

My house really felt like a home by the end of the first night. - Former Student

The staff did a great job decorating. - Former Student

A comfortable common room awaits

We care greatly about providing wholesome and balanced meals. The Summer Session is an energy intensive experience, and it is very important that individuals to have enough fuel to fully enjoy the experience.

Sample Meal Plan

Here is a sample meal plan.

Alternative Meal Plan

Vegetarian

A formal and balanced vegetarian meal plan complete with friendly protein options (i.e. tofu, beans etc) is available at no extra charge. You are able to sign up for it when you are completing your online student parchment and may change your mind up to two weeks before camp. If you sign up for it, you will be expected to use it the entire week.

If you change your mind after signing up for it, please contact Ash prior to 7/6. Otherwise, last minute signups are not available unless a previously signed up individual decides to switch.

Other Specialized Diets

Because we are a not-for-profit and in order to keep camp affordable to all participants, we are not able to provide other specialized meal plans unless it is for diagnosed allergies only.

An allergy plan from a doctor may be required and should be provided at least one month in advance.

Allergies

It is important for risk management reasons that your health history and proof of recent physical both reflect any allergies.

If any new allergies arise after you submit, please let us know as soon as possible and submit updated forms. This helps us keep costs down and helps prevent next year's overall camp tuition from spiking.

The Director and Head Medical Officer reserve the right to require an allergy plan from a doctor. Any allergy plan should be provided at least one month in advance.

What Former Students Thought About The Food:

Are you sure this is 'camp' food? I have had 'camp' food at other places and this tastes too good to be 'camp' food. This is better than my mom's cooking and that says something! - Former Student

The food is amazing. - Former Student

THE FOOD IS AMAZING. I WOULD EAT IT EVERY DAY IF I COULD, INCLUDING WHEN I AM NOT AT CAMP. Even if you're picky there's going to be something for you to eat!! There's vegetarian options too. No worries. I've never met anyone at camp who doesn't like the food. - Former Student

This is a place where you will find great food, a safe sanctuary, and your new family. - Former Student

THIS FOOD IS AMAZING, THERE ARE TIMES WHEN I AM IN THE MUGGLE WORLD AND I WISH I COULD BE BACK AT CAMP SPECIFICALLY SO I CAN EAT THE FOOD. It's incredible. We have the most wonderful kitchen staff in the world, they are amazing and kind and care about each and every single person enough to pour their heart and soul into cooking amazing meals. They are wonderful cooks and wonderful people. - Former Student

It is so much fun and the food is amazing. - Former Student

Won't lie, most of my friends here know I am the PICKIEST EATER IN TIME AND SPACE. So it's a huge statement saying that I. LOVE. THE FOOD. HERE! No need to fret, there's something for everyone here. - Former Student

The community and the food. One cannot even say enough. - Former Student

Incredible and delicious. By the time lunch rolls around on the first day, you are hungry. The meals are the best! And made with love from the super awesome kitchen staff!! (Also desert. The desert is the best!!). - Former Student

THE FOOD IS DELICIOUS! Don't worry at all! The kitchen staff are amazing and they make the best food. - Former Student

The food is great! Also, I love it. Not just the food, camp too. - Former Student

I love this camp and all the people that run it and the food. - Former Student

The food is amazing. - Former Student

I love the classes and the food. - Former Student

The food is great! All the staff are amazing! - Former Student

It is soooo much fun, and the food is great. Judge free camp. - Former Student

Yummy meals await

Please be advised that COVID related requirements are subject to change in accordance to GSVSC.

You may see our current full COVID plan here. This is updated annually. As of 12/16, we are currently waiting on the updated guidance from GSVSC. Registered families will be notified by remindme and by email of any covid updates.

A shorter document with the requirements will be provided a bit closer to camp since our full plan is 39 pages long.

Some quick overview notes:

If your family or you do not see your question listed, please contact Ash, the camp director. She will be more than happy to help you!

Please be advised that COVID related requirements are subject to change in accordance to GSVSC. We are currently waiting to see what the requirements might be for 2023 Summer Season

Here are some quick overview notes based on last year:

If you have any question listed, please contact Ash, the camp director. She will be more than happy to help you!
Live the Magic! Experience the Dream! Please visit our frequently asked questions doc.

If your family or you do not see your question listed, please contact Ash, the camp director. She will be more than happy to help you!